ROC Annual Compliance for Private Companies in India
ROC Annual Compliance refers to the mandatory filings and disclosures that every private limited company must make each year with the ministry of corporate affairs through the Registrar of Companies. These compliances ensure transparency, good corporate governance, and updated statutory records of the company.
Every private company registered under the Companies Act, 2013, whether active, dormant, or non-operational is required to complete ROC annual compliance. Non-compliance can lead to heavy penalties, disqualification of directors, and even striking off of the company’s name.
Annual General Meeting
Every private company must hold its AGM within six months from the end of the financial year (on or before 30th September, except in the year of incorporation).
AOC-4 (Financial Statements)
This form is filed within 30 days of AGM and includes the balance sheet, profit & loss account, auditor’s report, and notes to accounts.
MGT-7 / MGT-7A for annual return
Filed within 60 days of AGM, it contains details of shareholders, directors, share capital, and management structure.
DIR-3 KYC
Every director must complete KYC annually to keep their DIN active
Auditor Compliance
Appointment or continuation of the statutory auditor must be properly recorded and disclosed
Conclusion
ROC Annual Compliance is not just a legal formality but a critical responsibility for every private limited company in India. Timely filing of annual returns and financial statements with the Registrar of Companies ensures transparency, protects directors from penalties and disqualification, and keeps the company legally active. Even companies with no turnover or business activity must comply unless they are formally closed.
FAQs
1. Is ROC compliance mandatory for a private company with no income?
Yes. Even nil-income or dormant companies must file annual returns.
2. What happens if ROC filings are delayed?
Late fees apply per day, and prolonged default may lead to director disqualification.
3. Can ROC compliance be done without a CA?
Certain filings require certification by a Chartered accountant so professional help is usually necessary.
4. What is the due date for ROC annual filing?
AOC-4: within 30 days of AGM; MGT-7/MGT-7A: within 60 days of AGM.
5. Can ROC non-compliance lead to company strike-off?
Yes. Continuous non-filing can result in the company being struck off by ROC.
